HR Coordinator

• Onboarding: Lead the onboarding process for new hires including full-time, interns and temporary employees, ensuring a seamless transition into the company
  • Send new hire onboarding e-mail to IT 
  • Coordinate new hire first day meetings on calendars: HR Meeting, IT meeting, New hire buddy Meeting, and Direct Manager Meetings, Partner with Hiring manager to prepare Integration Plan, coordinate Benefits Orientation
  • Coordinate onboarding meetings for Director/VP level hires, as needed
  • Provide new hire Office Tour and Facilitate Orientation
  • Assist with scheduling 30/60/90-day check in meetings for HRBP
  • Track and maintain office seating chart
  • Ensure new hire paperwork required forms are completed and in employee file for all special states (for new and existing Retail Field new hires)
  • Prepare new hire welcome gifts
  • Manage I-9 Verification to ensure compliance with federal regulations
• Offboarding: Coordinate off-boarding procedures for employees in New York
  • Exit Interviews
  • Managing Exit Survey via survey providing actionable insight on feedback and recurring common themes 
  • Coordinate disabling access
  • Exit forms
• Support HR Administration 
  • Update Monthly Organizational Charts 
  • Oversee background checks 
  • Assist with policy tracking
  • Prepare forms and letters (RVFs, SCFs, TNFs, verification of employment, furlough, employment change, severance), as needed
  • Manage trackers (bonus, severance, offboarding)
  • Prepare State specific Wage Notices
  • Send monthly employee discount report to Marketing and Elemis
  • Preparing HR Monthly celebration slides
  • Support the CHRO in organizing team events and assisting with the production of Rendezvous.
• Manage L’Occitane Internship Program 
  • Partner with relevant departments to actively source, recruit, and select a diverse pool of high-potential interns, ensuring an efficient and inclusive hiring process.
  • Facilitate networking events, intern activities, cross-departmental and collaboration with sister brands for exposure.
  • Identify high-performing interns and work with HR to create potential pathways to full-time roles, building a talent pipeline that supports the organization’s long-term hiring goals.
  • Oversee the budget for the internship program to ensure effective use of resources.   
  • Identify opportunities to enhance and improve the program that aligns with the organization’s needs and objectives. 
• Support Employer Brand & Internal Communication 
  • Co-Lead seasonal multi-brand internship event from design to presentation
  • Create in-house design & digital creation projects with consistent branding 
  • Support on deployment of employee engagement projects throughout the year
  • Contribute to the development and creation of internal communications, covering announcements such as new hires, promotions, and organizational updates.

• Project deadlines
• Project accuracy 
• Feedback and partnership from stakeholders and new hires 

• BA in Human Resources,  Business Administration or related field 

• 1-2 years of experience in HR or administrative support, preferably within a corporate HR department.

• Excellent communication and presentation skills
• Effective team player and partner who is energetic and passionate about our brand and company
• Demonstrates an immediate sense of urgency as well as flexibility 
• Excellent communication and interpersonal skills
• Ability to work collaboratively in a fast-paced, high-growth environment and able to manage multiple responsibilities and projects in a timely manner
• A proactive and positive attitude with a willingness to learn and grow
• Strong planning and organization skills with the ability to manage multiple duties simultaneously
• Proficient with Microsoft Office Suite (Excel & PowerPoint) 
• Proficient with using an Applicant Tracking System preferred
• Skillful with common design, presentation, and video tools

• Must be able to work in normal office conditions
• Hybrid office schedule 

All Applicants:

L'Occitane's Privacy Statement

United States Applicants Only:

Employee Rights

FMLA: Posters

FMLA Special Rules for Returning Military Members (USERRA)