Contract - Accounts Payable Associate

Toronto, ON, Canada

Contracted

Accounting and Finance

Mid Level

JOB SUMMARY:
We are looking for a reliable and precise professional to help us properly maintain our payable information. The Accounts Payable Associate will maintain current accounts and assist in invoicing functions. We are seeking an experienced candidate who can analyze invoices, PO’s, assign payments, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within a specific industry.

JOB RESPONSIBILITIES:

Invoice processing
- Monitor US email inbox daily for invoices
- Scan invoices into Verify to be uploaded into SAP Cockpit for processing
- Verify that the correct PO is being used, confirm correct coding is being applied to FI invoices
- Use Excel upload sheet to submit mass posting for recurring invoices
- Investigate and resolve problems associated with processing of invoices and Purchase Orders
Payments
- Prepare batch check runs, ACH transactions, and wire submissions once a week
- Pay vendors based on the agreed payments terms
Reconcile
- Review AP aging report
- Research and resolve all inquiries and disputes
- Reconcile monthly statements in collaboration with retail development team for amounts owed to landlords
Maintenance/Audit/Projects
- Convert manual filing to electronic filing
- Participate in external and internal audits/ retrieving invoices
- Auditing travel and entertainment expense reports
- Proactively identifying areas of improvement and prepare SOPs
- Assist with preparation of monthly percent rent calculations based on L’Occitane’ s monthly sales figures
- Assist with comparison of Lease Accounting system (Apex) to balances within L’Occitane’ s general ledger
Perform additional project work to support corporate initiatives

KEY PERFORMANCE INDICATORS:

Process invoices timely
Payments on time
Vendor conflict resolution
Customer service

REQUIREMENTS:
EDUCATION:

Bachelor’s Degree in Accounting, Finance or related discipline

EXPERIENCE:

Minimum of 3-5 years’ experience in accounts payable

SKILLS:

Experience in SAP program is a must
Experience in PO System
Proficient in Excel
Attention to details/Organization
Excellent written and verbal communication skills
Maintain Vendor Relationships
Experience with landlords, lease accounting and/or property management companies would be an asset
Excellent time management, team player and collaboration skills

PHYSICAL & TRAVEL REQUIREMENTS:

Must be able to work hybrid schedule with 3 days in office.

All Applicants:

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